AGENDA

You are hereby summoned to attend the Annual  Meeting of the Parish Council to be held in the Folk Hall on Monday, 17 May, 2021.  Covid restrictions will apply to attendance at this meeting, members of the public should contact the Clerk prior to the meeting.  Business will commence at 19.00 hours. 

1       Election of the Chair Person for 2021-22 and Acceptance of Office
2       Notices of the Meeting and Apologies
3       Completion of Register of Interest Forms As Required
4       Notification of One Ordinary Vacancy Following the Non Contested Election
5       Minutes of the Last Meeting - 29 April, 2021
6       Minutes of the Annual Parish Meeting, 29 April, 2021
7       Minutes of the General Purposes and Planning Committee – 29 April, 2021
8       Police Matters Including Meeting in Connection with Issues Relating to
         Anti-social Behaviour
9       Membership of the Council – Co-option to Casual Vacancy
10     Election of Officers 2021-22
         Vice Chairman (1)
         Finance Committee (4)
         Bank Signatories (4)
         General Purposes and Planning Committee (5)
         Rights of Way Officer (1)
         Nature Reserve (2)
         Board of Trustees - Friends of New Earswick Pool (1)
Yorkshire Local Councils Associations (2)
         Emergency Planning (3)
         Defibrillator Guardian (2)
11     To Consider Any Matters Arising from the Minutes of the Previous Meeting
         A  Query Relating to the Removal of a Tree at Hartrigg Oaks
         B  Adoption of New Code of Conduct - Member Training

Cont/d 

12     To Receive Correspondence Since the Previous Meeting Other Than That
          Circulated for Information
          A - YLCA -Law and Governance Bulletin
          B - YLCA -The Future of Remote Meetings Call for Evidence
          C - YLCA – Consultation on Rural Broadband
          D - Resident – Complaint Relating to Condition of Street Signs
13     To confirm Insurance Arrangements for the 2021-22 Year
14     Annual Accounts 2020-21:-

         A     To Receive the Internal Auditor's Written Report for 2020-21
         B     To Note the Annual Internal Audit Report for 2021-21Included at Page 3
                of the Annual Governance and Accountability Return 2020-21
         C     To Approve Section 1 - Annual Governance Statement  2020-21 for New
                 Earswick on Page 4
         D     To Approve Section 2 - Accounting Statements  2020-21on Page 5                  
         E     To Approve the Publication of Documents required by Accounts and Audit
                 Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015
                 and the Transparency Code for Smaller Authorities

15      Information on the History Group Project
16      Response from JRHT Relating to Problems Arising from Work on the New  
          Lodge Development
17      To Approve the Payments Listed Below

          A  Complete Business Solutions Group                         178.38 (16.4.21)
          B  Yorkshire Local Councils Associations
               (Attendance at Virtual Conference)                             40.00 (21.4.21)    
          C   Salary (May)                                                             661.85

18     Items for the next meeting

Signed ______________________ Clerk 10 May 2021

__________________________________

Sally Bruckshaw

Clerk to the Parish Council

The Folk Hall, New Earswick, York YO32 4AQ

Telephone 07391 665639